Free invoice template for event planners.
For event and wedding planners. Bill a planning fee, coordination, vendor management and expenses, take a deposit to confirm, and send a clear invoice that handles passthrough costs cleanly. Free, no signup, works offline.
Built for the way you bill
Planning & coordination
Bill a flat planning fee or a percentage of budget.
Vendor management
Pass through vendor costs as clearly-marked lines.
Deposit & expenses
Take a deposit to confirm; recover travel and expenses.
Tax / VAT ready
Set your rate; subtotal, tax and total are shown separately. Add your tax ID to the header.
Works offline, on any phone
Build and send from a cheap Android or any laptop, even with no signal. Installs as an app.
Your logo & brand
Add your business name, logo and a watermark so every invoice looks professional.
How to invoice as a event planning
Add your details
Business name, logo and tax ID.
Bill your fee
"Full planning fee" or "Coordination — day-of".
Add passthroughs
"Florist", "Venue deposit", "Catering" if you manage them.
Note deposit
Show the deposit paid and balance due.
Send it
Email a branded PDF at each billing stage.
New to invoicing? Read how to create an invoice and how to send an invoice.
Frequently asked questions
Flat fee or percentage for event planning?
Flat fees are clearer for clients; a percentage of budget scales with the event size. invoice44 supports either approach.
How do I handle vendor passthrough costs?
List each vendor cost as its own line marked as a passthrough/reimbursement, separate from your planning fee.
Should I take a deposit?
Yes — a deposit confirms the booking. Issue a deposit invoice up front and show it on the final invoice.
Can I bill in stages?
Yes — issue invoices at booking, mid-planning and post-event, each showing what is paid and what remains.
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