Free invoice template for personal trainers.
For personal trainers and coaches. Bill single sessions, packages, group classes or online coaching, set up recurring monthly billing, and send a professional invoice clients pay on time. Free, no signup, works offline.
Built for the way you bill
Sessions & packages
Bill one-off sessions or blocks of 10/20 up front.
Group & online
Separate lines for group classes and online coaching plans.
Monthly recurring
Reissue a monthly invoice for ongoing clients.
Tax / VAT ready
Set your rate; subtotal, tax and total are shown separately. Add your tax ID to the header.
Works offline, on any phone
Build and send from a cheap Android or any laptop, even with no signal. Installs as an app.
Your logo & brand
Add your business name, logo and a watermark so every invoice looks professional.
How to invoice as a personal training
Add your details
Your name or studio and logo.
Bill the training
"PT sessions — 10 × 1 hr" or "Online coaching — monthly".
Add extras
"Nutrition plan", "Group class block".
Set terms
Note your no-show policy and payment terms.
Send it
Email or WhatsApp the branded PDF.
New to invoicing? Read how to create an invoice and how to send an invoice.
Frequently asked questions
How do personal trainers sell session packages?
Add a single line for the package (e.g. "10 PT sessions") billed up front. Track usage yourself; reissue when the block is used up.
How do I bill a monthly online plan?
Add an "Online coaching — monthly" line and reissue each month. Note it as recurring in your terms.
Can I charge for no-shows?
Yes — add a "Missed session" line per your cancellation policy, stated up front.
Can I bill group classes?
Yes — add a class or class-block line separate from one-to-one sessions.
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