Free invoice template for photographers.
For wedding, portrait, event and product photographers. Bill session fees, hourly coverage, editing, prints and image licensing on clear separate lines, take a retainer up front, and send a branded PDF or WhatsApp image. Free, no signup, works offline.
Built for the way you bill
Session & coverage fees
Bill a flat session fee or hourly coverage, plus any second-shooter time.
Editing & retouching
Add post-production as its own line — per image or per hour.
Prints, albums & licensing
Separate lines for prints, albums and any image-usage licence you grant.
Tax / VAT ready
Set your rate; subtotal, tax and total are shown separately. Add your tax ID to the header.
Works offline, on any phone
Build and send from a cheap Android or any laptop, even with no signal. Installs as an app.
Your logo & brand
Add your business name, logo and a watermark so every invoice looks professional.
How to invoice as a photographer
Add your studio details
Name, logo and tax ID if registered.
Bill the shoot
"Wedding coverage — 8 hrs" or "Portrait session — flat fee".
Add editing & extras
"Retouching — 40 images", "Travel", "Second shooter — 4 hrs".
Note the retainer
Show the deposit already paid so the balance is clear.
Send the PDF
Email or WhatsApp the invoice the day you deliver galleries.
New to invoicing? Read how to create an invoice and how to send an invoice.
Frequently asked questions
How do photographers take a deposit or retainer?
Issue a deposit invoice up front for the retainer, then a final invoice on delivery that shows the deposit already paid and the remaining balance.
Can I add an image licensing line?
Yes. Add licensing as a separate line item (e.g. "Commercial usage licence — 12 months") so the client sees exactly what they are paying for.
How do I bill travel for a destination shoot?
Add travel and accommodation as their own line items, or fold them into a single "Travel" line with a short note. Keeping them separate reduces queries.
Can I send the invoice from my phone after the shoot?
Yes. invoice44 is mobile-first and works offline, so you can send a branded PDF or WhatsApp image straight from the venue.
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