Free invoice template for virtual assistants.
For virtual assistants and freelance admin support. Bill hourly, sell retainer hour blocks or packages, recover expenses, and send a clean recurring invoice clients pay on time. Free, no signup, works offline.
Built for the way you bill
Hourly or packages
Bill tracked hours or sell fixed monthly hour blocks.
Retainers & overage
Charge a retainer; bill hours beyond it separately.
Expenses
Pass through tools and subscriptions transparently.
Tax / VAT ready
Set your rate; subtotal, tax and total are shown separately. Add your tax ID to the header.
Works offline, on any phone
Build and send from a cheap Android or any laptop, even with no signal. Installs as an app.
Your logo & brand
Add your business name, logo and a watermark so every invoice looks professional.
How to invoice as a VA
Add your details
Your name or business and logo.
Bill your time
"VA support — 20 hrs" or "Retainer — 10 hrs/month".
Add overage
"Additional hours — 4 hrs" beyond the retainer.
Recover expenses
Add any tools or subscriptions you paid for.
Send it
Email a branded PDF each month.
New to invoicing? Read how to create an invoice and how to send an invoice.
Frequently asked questions
How do VAs bill a retainer?
Add a "Retainer — X hrs/month" line and reissue it each month. Bill any extra hours as separate "Additional hours" lines.
Hourly or package billing?
Hourly suits variable workloads; packages give clients predictable costs. invoice44 supports both.
How do I bill for tools I pay for?
Add each tool or subscription as a reimbursable expense line so the client sees what they are covering.
Can I set up recurring invoices?
Reissue the same monthly invoice with consistent line items — quick and predictable for ongoing clients.
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