Free deposit invoice template.
A deposit invoice requests an upfront payment before work begins — common for trades, events, custom orders and bookings. Use invoice44 to issue the deposit, then a final invoice that shows the deposit paid and the remaining balance. Free, no signup, works offline.
Take payment up front, cleanly
Secure the booking
A deposit confirms the job and covers your early costs.
Show it on the final bill
The final invoice deducts the deposit from the total.
Any percentage
Bill 25%, 50% or a fixed deposit — your call.
Clear balance
The customer always sees what is paid and what remains.
How to create one
Issue the deposit invoice
Bill the agreed deposit amount up front.
Note it is a deposit
Label it clearly and state it is against the full job.
Do the work
Complete the job or deliver the order.
Issue the final invoice
Show the full total, the deposit paid and the balance.
Send it
Email the branded PDF at each stage.
New to invoicing? Read how to create an invoice and how to send an invoice.
Frequently asked questions
What is a deposit invoice?
A deposit invoice requests an advance payment before work starts or goods are made. It secures the booking and helps cover early costs. The amount is later deducted from the final invoice total.
How do I show the deposit on the final invoice?
On the final invoice, list the full total, then add the deposit as a paid line (e.g. "Less deposit paid") so the remaining balance is clear.
How much deposit should I take?
Common deposits are 25% to 50%, or a fixed amount covering your materials and time. Set it in your terms before starting.
Is a deposit refundable?
That depends on your terms. State clearly whether the deposit is refundable and under what conditions before the customer pays.
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