Free quotation & estimate template.
A quotation tells a potential client what a job will cost before they commit. Use invoice44 to send a clean, branded quote with itemised pricing and a validity period, then turn the accepted quote into an invoice in seconds. Free, no signup, works offline.
A quote that wins the job
Itemised pricing
Break the job into clear lines so the client sees the value.
Validity period
State how long the price holds (e.g. valid 30 days).
Professional branding
Your logo and details make small businesses look established.
Easy to convert
Reuse the same lines as an invoice once accepted.
How to create one
Mark it "Quotation"
Title it clearly so it is not read as a bill.
Itemise the work
List tasks or items with prices and a total.
Add terms
Validity, what is included, and payment terms on acceptance.
Send it
Email the branded PDF for the client to approve.
Convert to invoice
Reissue the accepted lines as an invoice.
New to invoicing? Read how to create an invoice and how to send an invoice.
Frequently asked questions
What is the difference between a quote and an estimate?
A quote is a fixed price you commit to for defined work; an estimate is an approximate figure that may change as the job is clarified. Label which one you are sending so expectations are clear.
How long should a quote be valid?
A common validity period is 14 to 30 days. State it on the document so the client knows when the price may need revisiting.
Is a quotation legally binding?
Once a client accepts a fixed quote, it generally forms the basis of the agreed price. Estimates are not binding figures. Keep your terms clear to avoid disputes.
How do I turn a quote into an invoice?
Reuse the same line items, change the title to "Invoice", add an invoice number and date, and set your payment terms.
Related: Proforma invoice · Quotation · Credit note · Recurring invoice · All templates